Payroll Specialist

The Payroll Specialist is responsible for the day-to-day operations of the payroll function, ensuring accuracy, timeliness, and compliance with all applicable federal, state, and local laws. This role supports all aspects of payroll processing, reporting, and auditing, while maintaining confidentiality and efficiency across all payroll activities.

Key Responsibilities:

• Maintain payroll information by collecting, calculating, and entering data accurately and efficiently.
• Prepare and input job cost schedules to ensure accurate allocation of labor hours.
• Update payroll records by reviewing and approving changes in exemptions, deductions, pay rates, job titles, and departmental transfers.
• Process new hire information and ensure proper setup of earnings, benefits, deductions, and cost structures in payroll systems.
• Distribute pay accurately and timely through checks or electronic transfers.
• Prepare payroll reports summarizing hours worked, earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Prepare and process benefit and union-related reports and payments in accordance with applicable agreements or policies.
• Review, audit, and process off-cycle payrolls, including corrections, adjustments, and final pay in compliance with company and state requirements.
• Calculate and verify payroll liabilities, including employee and employer taxes, unemployment insurance, and workers’ compensation payments.
• Resolve payroll discrepancies and respond to employee inquiries in a timely and professional manner.
• Maintain and update payroll procedures and ensure compliance with applicable laws and regulations.
• Research and interpret payroll-related legislation and provide recommendations for compliance.
• Protect employee and company information by maintaining strict confidentiality.
• Perform other related duties as assigned.

• Ability to work independently with minimal supervision.
• Strong organizational and communication skills.
• Proven ability to maintain confidentiality of sensitive payroll and employee information.
• Strong attention to detail and problem-solving skills.
• Basic proficiency in Microsoft Excel, including pivot tables and data analysis tools.