Business Analyst I (Marketing)

SUMMARY

The Southern California Regional Rail Authority, the operator of the METROLINK Commuter Rail System, is seeking a Business Analyst I who will administer and oversee all contractor invoices and the processing of Contract Task Orders (CTOs) and related expenditures for the Marketing Department.  This position also provides administrative support, prepares reports, facilitates agreements, and other information necessary to support the Marketing Department.

WHAT TO EXPECT NEXT: Applications will be reviewed, and those most qualified will be forwarded to the hiring authority for consideration. The first review of applications begins September 17th, 2025. Interested applicants are encouraged to apply immediately.

DISTINGUISHING CHARACTERISTICS

This is the entry level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department.

SUPERVISION EXERCISED AND RECEIVED

• Receives supervision from departmental management/supervisory level roles.
• This position has no supervisory responsibilities.

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

• Manage and align departmental budgets with our marketing initiatives, ensuring efficient use of resources.
• Review and track CTO charges, purchase orders, and campaign expenditures, and review, validate, and process all applicable department invoices.
• Develop and maintain status reports to allow departments to manage a growing number of projects and funding sources. 
• Provide robust operational support tailored to marketing department needs, including the processing of expense reports, calendar and schedule management, ordering supplies, pickup and distribution of mail and correspondence, print vendor oversight, and the preparation of reports for department personnel.
• Complete and compile monthly, annual, and campaign recap reports to provide insights into marketing campaign performance and budget activity.
• Support planning and implementation of events to support marketing campaigns and partnerships. 
• Update and maintain all marketing department databases to ensure information is current and accessible for campaign analysis and strategic planning.
• Collaborate with appropriate SCRRA departments and contractors on marketing initiatives and to improve the monitoring and execution of the various projects and contracts. Serve as Project Manager when necessary.
• Serve as the primary liaison between the Marketing department and internal business units, including Contracts, Procurement, and Finance, for RFP processes, vendor onboarding, contract management, and related administrative and compliance needs.
• Oversee the budget planning and oversight for marketing programs, ensuring financial strategies are sound and on target. Review special marketing project billing and verify for contract compliance and applicability to the project.
• The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.

Education and Experience

• Bachelor’s degree in: Business Administration, Finance, or a related field.
• A minimum of two (2) years of progressively responsible experience in budget management, finance, or accounting is required. An equivalent combination of education and experience performing similar duties may also be considered, provided it demonstrates the necessary knowledge, skills, and abilities.
• A combination of training, with a minimum of an associate degree and/or experience that provides the required knowledge, skills, and abilities, may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of the required experience.

Preferred Qualifications

• Spanish language proficiency

Knowledge, Skills, and Abilities

Knowledge of:

• Basic finance and accounting
• Mathematical analytics and trend analysis
• SCRRA policies and procedures

Skilled In:

• Use of Microsoft Office, including Excel, Word, PowerPoint, and database applications, and Oracle
• Effective organization and analytics
• Strong verbal and written communications

Ability to:

• Apply technology solutions to business issues in a timely manner
• Sustain and nurture positive vendor and internal relations
• Synthesize diverse, complex information into coherent reports
• Interpret contract language and foresee and identify, and resolve issues when they arise
• Work independently while supporting a team environment
• Multi-task, prioritize, work with tight deadlines, and be organized.

PHYSICAL REQUIREMENTS

• Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.
• Operate tools, such as computers, office equipment, and work-related machinery, to perform the duties of the position.
• Transport equipment or boxes up to 25 lbs.
• Exchange ideas by means of communication.
• Visual acuity to detect, identify, and observe employees or train movement and any barriers to movement when working on or near railroad tracks.
• Hear and perceive the nature of sounds when working on or near railroad tracks.
• Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations.

Working Conditions

The position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to hostile or irate individuals, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.).
  
Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Selection Process:

Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interviews. Candidates will be interviewed to determine their relative knowledge, skills, and abilities in job-related areas. Offers of employment may be contingent upon the successful completion of a reference check, including degree verification and a criminal records check provided through SCRRA.

Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The SCRRA is an Equal Opportunity Employer. EEO/ADA