Fractional People Operations & HR Generalist

About Sage Haus

At Sage Haus, we empower busy parents to reclaim their time and energy by building home systems and connecting them with the right support, such as house managers, family assistants, and meal prep chefs. We’re passionate about lightening the mental load of parenthood, creating practical solutions, and showing families how outsourcing is attainable and approachable.

About the Role

We're hiring a Fractional People Operations & HR Generalist to help us professionalize, de-risk, and evolve our people operations as we continue to rapidly scale. This role will partner closely with the Founder/CEO, Chief of Staff, accounting partners, and payroll provider to ensure our employment practices are compliant, documented, and scalable — while also leaving room to support culture, talent strategy, and people leadership as needed. This is a hands-on role for someone who can execute day-to-day HR administration and think strategically about how people systems support business growth.

Our immediate objectives are to de-risk multi-state W-2 employment and payroll compliance, reduce founder drag on HR and people operations, create clean and documented people processes that scale, and support a strong, intentional employee experience and culture.

Key Responsibilities

1. Payroll, Tax & Accountant Coordination

• Serve as the primary HR point of contact for our accountants and payroll provider (Gusto)
• Support payroll processing and administration in Gusto
• Coordinate payroll tax compliance and assist with C Corp estimated tax payment workflows in partnership with accounting
• Ensure payroll settings are correct by state (tax setup, pay frequency, exemptions, classifications)
• Support administration of commissions and bonus structures as applicable

2. Multi-State Employment Compliance

• Ensure required state employer registrations are in place (payroll tax, unemployment/SUI, etc.)
• Oversee workers’ compensation coverage and role classifications by state
• Maintain compliance with paid sick leave and paid family leave laws, PTO and time-off policies and employee classification
• Manage required employee notices, wage disclosures, and final pay compliance
• Ensure labor law posting requirements are met (digital and physical where applicable)

3. HR Documentation & Policy Management

• Create, review, and maintain employee handbook, employment agreements and company policies
• Manage handbook acknowledgements and employee documentation
• Maintain clean, compliant employee records and retention practices

4. Onboarding & Offboarding

• Own compliant onboarding processes
• Manage offboarding processes

5. Employee Relations, Culture & Talent Support

• Advise leadership team on performance management best practices
• Support performance review processes and feedback cycles
• Partner with leadership on culture, employee experience, and talent strategy as the business evolves
• Assist with employee engagement initiatives and internal communications as needed

6. HR Operations & Vendor Oversight

• Ensure payroll, benefits, and insurance vendors are properly configured and administered
• Coordinate workers’ compensation, EPLI, and related insurance administration
• Maintain employee census data and basic HR reporting
• Partner with technology systems team to build employee database
• Serve as a trusted operational partner to the Founder/CEO on people-related matters

What We’re Looking For

Required Experience

• 5+ years of experience in People Operations, HR Generalist, or HR Operations roles
• Hands-on experience supporting multi-state W-2 employees
• Strong working knowledge of payroll administration and compliance
• Familiarity with Gusto payroll platform
• Experience working directly with founders and executive leadership

Preferred Experience

• Experience coordinating payroll tax and estimated tax workflows
• Prior fractional, consulting, or startup HR experience
• Familiarity with C Corp compliance and reporting requirements
• Exposure to culture-building and talent strategy in growing organizations

Working Style & Attributes

• Highly detail-oriented and compliance-minded
• Comfortable operating without a formal HRIS
• Proactive, pragmatic, and execution-focused
• Strong judgment and discretion
• Clear communicator who simplifies complex topics for founders
• Interest in longer term contract to maintain systems once built

Job Details

• Hourly Rate: $70-85/hour
• Part-Time: 10-20 hours per week, flexible schedule
• Remote: Work from anywhere with reliable, high-speed internet and the ability to take Zoom calls