Assistant Finance Manager

Actively supports and upholds the City’s stated mission and values.   Under limited supervision of the Assistant Finance Director, employees of this class are expected to exercise independent judgment, initiative, and professional skills in the day-to-day coordination of the accounting program and supervision of assigned staff.    Duties range from routine to project management including the preparation of financial statements, maintenance of general ledger and auxiliary accounts, and in general, helping assure that the accounting program and staff follow GAAP, GASB, and GAAFR standards, principles, and guidelines to ensure accountability and transparency.

In addition, employees are expected to exercise considerable judgement, initiative, and professional skills in financial administration, knowledge of acceptable accounting practices, and assist in the coordination of the annual audit.

ADMINISTRATIVE DUTIES

• Supervisory:  This job has responsibility for employee supervision (hires, directs, schedules, transfers, promotes, rewards, disciplines, and terminates).
• Budgetary:  This job does not have budgetary responsibilities but carries out day-to-day activities within approved budget.
• Strategic Planning:  This job does not have strategic planning responsibilities but carries out day-to-day activities in order to reach the stated goals and objectives.
• Policies/Procedures:  This job has partial responsibility for developing and implementing policies and procedures at the program level.
• Compliance:  This job has partial responsibility for ensuring compliance requirements are met for financial reporting and are presented in accordance with state statues, federal laws, and established accounting standards set by GAAP and GASB.   
• Council Communications:  This job may have partial responsibility for preparing financial reporting presentations.
• Reporting:  This job has partial responsibility for preparing the City’s financial statements and annual reports, as well as reimbursement requests for federal, state, and intergovernmental agreements.  

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Assists the Assistant Finance Director with the coordination of the annual audit and preparation of the Annual Comprehensive Financial Report (ACFR), Schedule of Expenditure of Federal Award (SEFA), Annual Expenditure Limitation Report (AELR), and other financial reports.
• Prepares analytical comparative information for presentation to staff, Council, and the public.
• Oversees the selection, assignment, scheduling, productivity, performance evaluation, development and discipline of assigned personnel. 
• Supervises staff by training, coordinating, providing technical assistance, and reviewing their work.
• Keeps the Assistant Finance Director advised of program activities and issues through written and oral reports.
• Reviews and prepares workpapers, reconciliations and assists external auditors on the annual financial audit.
• Reviews and prepares adjusting journals to financial records.
• Participates with other accounting staff in answering general questions related to accounting policies, procedures, and operations.
• Provides advice and expert technical assistance to divisions on accounting policies and procedures and financial reporting issues.
• Investigates and resolves accounting issues that cannot be handled by other accounting staff.
• Analyzes for completeness and accuracy of prepared financial data.
• Complies with financial reporting requirements as they relate to federal, state, and local grant requirements.
• Reviews general ledger accounts to ensure proper reporting of financial information in accordance with established accounting practices and rules.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Four years of general accounting experience.
• One year of supervisory or lead worker experience of a responsible nature.
• Or any combination of education, experience, and training equivalent to the above minimum requirements. 

DESIRED EXPERIENCE AND TRAINING

• Master’s degree in Business Administration or a related field.
• CPA certification.
• One year of professional level experience of a progressive, responsible nature in governmental accounting.

OTHER REQUIREMENTS

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)

• Language Skills:  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.   Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills:  Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to solve problems involving several concrete variables in a systematic way effectively and efficiently.
• Thorough knowledge of the general principles and practices of municipal finance and accounting processes and procedures.
• Ability to apply generally accepted accounting principles and theory to the municipal finance process.
• Ability to apply accounting principles and standards at all technical levels.
• Ability to make independent decisions as they may relate to municipal accounting.
• Ability to plan, organize, assign, supervise, and review the work of accounting staff.
• Ability to select, train, and evaluate accounting staff.
• Ability to effectively resolve operational and personnel problems.
• Ability to use good judgment and make difficult independent decisions without direct supervision.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• While performing the duties of this job, the employee is frequently required to sit, use hands to finger/handle/feel, reach with hands and arms, talk or hear. The employee is regularly required to stand, and walk, and is occasionally required to stoop/kneel/crouch/crawl.
• The employee must frequently lift and/or move up to 10 pounds, and occasionally required to lift and/or move up to 25 pounds.
• Vision requirements for this position include close vision and the ability to adjust focus.
• There are no special working conditions for this position.
• The noise level in the work environment is usually moderate.