Bookkeeper

The Educational Theatre Association (EdTA) is seeking a detail-oriented Bookkeeper to support the organization’s day-to-day financial operations. This role plays a critical part in maintaining accurate records, supporting monthly close, and ensuring strong internal controls across EdTA’s entities, including the Association, Foundation, and International Thespian Festival (ITF).

Who We Are

The Educational Theatre Association (EdTA) is a national nonprofit organization with a mission to inspire and support theatre education. We are home to the International Thespian Society, the honorary organization for high school and middle school theatre students, and we host the International Thespian Festival (ITF)—a premier event celebrating student artistry and achievement.

About the Role

The Bookkeeper supports EdTA’s finance team by ensuring timely, accurate processing of accounting transactions and maintaining clean, well-documented records in QuickBooks Online (QBO) and/or Sage Intacct. Working closely with the Director of Finance, this role supports accounts payable, accounts receivable, reconciliations, documentation management, and month-end close activities.

This is an excellent opportunity for someone who enjoys structured work, values accuracy, and wants to contribute to a mission-driven organization.

A Typical Day May Include

• Processing accounts payable from vendor setup through payment and documentation filing.
• Managing accounts receivable, including invoicing, applying payments, and tracking outstanding balances.
• Coding transactions accurately by entity, program, department, and project/class structure.
• Recording deposits and reconciling cash receipts across multiple payment platforms.
• Completing bank and credit card reconciliations and resolving discrepancies.
• Preparing routine journal entries under the direction of the Director of Finance.
• Maintaining organized digital records to support audits, compliance, and internal review.
• Assisting with monthly close schedules, budget updates, audit preparation, and 990 support.

Role Progression

• Within 1 month: You’ll be trained on EdTA’s accounting systems, chart of accounts, and documentation standards.
• Within 3 months: You’ll independently manage day-to-day AP/AR processing, reconciliations, and transaction coding.
• Within 6 months: You’ll be a trusted partner in monthly close, audit preparation, and grant or restricted fund support.

About You

• You are highly detail-oriented and value accuracy and organization.
• You enjoy working with structured processes and clear procedures.
• You are comfortable handling routine financial transactions and documentation.
• You communicate clearly and professionally with internal stakeholders.
• You are dependable, responsive, and service-oriented.

• You are eager to learn and grow within a nonprofit finance environment.

Nice to Have but Not Necessary

• Experience using QuickBooks Online or Sage Intacct.
• Prior experience in nonprofit accounting, grants, or restricted funds.
• Familiarity with audits or IRS Form 990 preparation support.

Why Choose Us?

At EdTA, you’ll be part of a mission-driven team working to secure the future of theatre education for students nationwide. You’ll have the opportunity to shape the financial future of a mission-driven organization while supporting educators, students, and arts communities nationwide.

We offer

• Holistic Total Rewards: This role offers a base salary of up to $65,000 per year depending on experience. We also provide a comprehensive benefits package that includes medical, dental, vision, basic life, and disability, 403(b) + match as well as generous paid time off.
• Comprehensive benefits package, including health, dental, vision, and retirement plan.
• Generous paid time off and professional development opportunities.
• Mission-driven culture that values creativity, collaboration, and education.
• A supportive and inclusive workplace.

Educational Theatre Association is an equal opportunity employer. It is our policy to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, we will endeavor to make reasonable accommodations for persons due to their religious beliefs; disability; pregnancy, childbirth or related medical condition; or because the individual was a victim of domestic violence, sexual violence or stalking.