Business Services Analyst - Contract Compliance/Reporting

Work. Serve. Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.

Starting Salary: $66,703 - $80,043
Hours: 8:00 a.m. - 5:00 p.m.

Join one of the highest fiscally rated entities in the country. The City of Durham’s  Finance Department, promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources, leading risk management administration, compliance and training. If sound fiscal management is what you’re about, join our team!

Assist with the administration of the City's Equal Business Opportunity Program (EBOP), SLBE (Small Local Business Enterprise) Program and other services and ensures compliance with ordinances and policies related to City contracting.  Reviews applications and makes certification recommendations for the EBOP and SLBE Programs, establishes project category goals, attends pre-bid, pre-proposal and bid opening meetings, maintains contact with City Departments to identify upcoming projects, notifies bidders regarding bids and requests for proposals (RFPs), provides technical assistance to UBE (Underutilize Business Enterprise) firms, and attends bid openings or serves on the RFP selection committee.  Other duties include maintaining the SLBE certification vendor database, assisting with Minority Enterprise Development Week (MED) and assisting the Business Administrator (BA) or serving as a backup in the absence of the BA.

• Recruiting SLBEs into the program.
• Manages certifications of SLBEs by reviewing and processing forms and applications; scheduling and conducting site visits; analyzing applicant data; making certification recommendations; preparing notification correspondence; and updating and maintaining the applicant database.
• Ensures bidder and proposer compliance with ordinances by requesting necessary documentation; reviewing and analyzing Good Faith Effort Questionnaires; preparing notification letters; reviewing letters of intent to ensure compliance; issuing compliance reports; and by reviewing City contracts for participation.
• Assists vendors by determining subcontracting opportunities; reviewing specifications and project budgets; identifying minority and women-owned business services; preparing subcontracting listings; setting participation goals; preparing and sending bid and RFP notifications; attending pre-bid conferences; and serving on RFP selection committees.
• Serves as the UBC Reporting Analyst by generating bi-weekly, monthly, quarterly and annual EBOP and SLBE reports. Maintains and reconciles data entry for the SLBE and EBOP Databases and the daily Vendor-Self Service Report (VSS Report).  Performs routine UBE vendor system management.  Maintains the divisional project log to ensure accurate management statistics and reporting.
• Plans and conduct SLBE and UBE outreach events.
• Plans and conduct project management and bidder training.
• Assists in monitoring departmental performance on strategic plan objectives.
• Serves on the EBOP Steering Committee and prepares meeting minutes.

• Bachelor’s degree in accounting, business or directly related field.
• Two years of professional experience in an area related to assignment.

• Work requires broad knowledge in Local Government, Higher Education, or Municipality. 
• A background in supplier-diversity programs. 
• Project Management Professional (PMP) certification, or North Carolina Contract Management (NCCM) certification, or Carolina Local Government Procurement Officer (CLGPO) certification, or general accounting certification or degree.