EHR Project Coordinator I

General Purpose

The primary purpose of your job position is to support and coordinate the implementation requirements of the EHR

Platform (PointClickcare) in all the facilities supported by PACS in accordance with current federal and state guidelines as

well as in accordance with the facility’s established privacy policies and procedures.

Essential Duties

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these

are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from

the position if the work is similar, related, or is an essential function of the position.

Administrative Functions

• Orients and trains newly-hired personnel.
• Assists and coordinates with EHR Project plans with facilities, regionals and other outside consultants.
• Maintains and assists with personnel schedule, as needed.
• Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and
• procedures.
• Assist in organizing, planning and coordinating the EHR-related projects in accordance with set project deadlines.
• Assist the E.H.R. Helpdesk Manager, as required.
• Develop and maintain a good working rapport with other PACS Support team members, as well as other departments in
• all the supported facilities, to assure that PCC modules are implemented timely and properly.
• Provide PCC Navigation training and re-training related to the Superuser Checklist (Password reset, Smartzone, etc.)
• Audit and Update the Facility and Regional Masterfile.

-Includes audits for PCC Remote users.

-Includes audits for AIT’s and Administrators.

-Includes audits for Facility Managers (DON, ADON, DSD, MRD, Activities Director, Social Services Director, Dietary Supervisor, etc.)

-Includes audits for Registry/Agency Staff Roster.

-Includes audits for Contract Therapy Staff Roster. Includes audits for Contract --Dietitians and other outside consultants.

• Issue monthly, quarterly and yearly reports covering audit results to the EHR Project Manager, Director of E.H.R. of
• Support, and Facility Leadership.
• Maintain Spreadsheets on facility audit trends for deficient areas and monitors for improvement.
• Alert facility personnel of audit trends and schedule follow-up calls, when needed.
• Assist with maintaining Masterfile of all Facility leaders, main contacts and superusers.
• Assist with contacting facilities before a downtime to prepare facility downtime protocol.
• Maintain EHR Platform security.

-Includes adding and removing users in the system.

-Includes auditing security users as scheduled to ensure users will have appropriate access.

• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly
• report suspected or known violations of such disclosure to the Supervisor.
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of
• such disclosure to the Supervisor.
• Report any known or suspected unauthorized attempt to access facility’s information system.
• Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this position.

Personnel Functions

• Report known or suspected incidents of fraud to the E.H.R. Helpdesk Manager.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established policy guidelines.

Staff Development

• Attend and participate in mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Attend and participate in workshops, seminars, etc., as approved.

Safety and Sanitation

• Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.

Equipment and Supply Functions

• Report equipment malfunctions or breakdowns to your supervisor as soon as possible.
• Ensure supplies have been replenished in work areas as necessary. ·
• Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.

Supervisory Requirements

This position has no supervisor responsibilities.

Experience /Qualifications

• Must possess, as a minimum, a high school diploma or GED. Must be able to type a minimum of 45 words per minute and use dictation equipment.
• A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required. On-the-job training provided in medical record and health information system procedures.
• Must be knowledgeable of medical terminology. Be knowledgeable in computers, data retrieval, input and output functions, etc.

Language Skills

Must be able to read, write, speak, and understand the English language. Ability to read technical procedures.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, visitors, and the public. Must possess the ability to work harmoniously with other personnel. Must possess the ability to minimize waste of supplies, misuse of equipment, etc. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. Be able to follow written and oral instructions. Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical Demands

Must be able to move intermittently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to cope with the mental and emotional stress of the position.

Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements

of this position can be fully met.

Must function independently, have personal integrity, flexibility, and the ability to work effectively with other personnel.

Must meet the general health requirements set forth by the policies of the facility, which include medical and physical examination. Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet. May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works in office areas as well as throughout the facility. Moves intermittently during working hours.

Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions as necessary. Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs.

Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel.

Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.

Additional Information

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at

any time. Critical features of this job are described under various headings above. They may be subject to change at any time

due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature

and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties,

and skills required of employees in this position.