HR Analyst II (Term-Limited Position)

EQUAL OPPORTUNITY EMPLOYER

The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.

Specific duties and responsibilities include, but are not limited to, the following:    

• Prepare and process various documents requiring knowledge of human resources administration programs/projects, operations, and services and the ability to explain, interpret, and apply federal, state, and local laws, rules, and regulations, and MTC policies and procedures relevant to human resources administration.
• Work with employees to promote active participation in their own employment and total compensation choices; work with supervisors and managers regarding position and employment administration; develop and distribute educational materials and information resources and provides training opportunities to achieve and maintain position control, salary administration and employment operations.
• Provide advice and counsel to managers, supervisors, and employees on employee human resource related issues including interpreting laws, rules, and regulations and ensuring compliance with Memorandum of Understanding (MOU); research, analyze, and organize information; explain human resources program provisions, procedures, and eligibility requirements; interface with supervisors and other MTC business teams to resolve issues and concerns; and provide guidance in policy and regulatory interpretation.
• Prepare, review, audit, and reconcile payroll, benefits, and related human resources reports from various internal and external sources; identify discrepancies; make recommendations for adjustments.
• Receive, review, process, and maintain records for a variety of employment administration transactions impacting payroll including changes in employment status, open enrollment, and voluntary and non-voluntary deductions, and/or other qualifying event(s); communicate changes with appropriate other MTC business teams and coordinate with Benefits Analyst to update payroll system.
• Receive, analyze, and reconcile bi-weekly HR/payroll system; work with Benefits Analyst and Human Resources Program Manager, as well as payroll staff to research and identify issues and recommend and make proper adjustments.
• Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply MTC program policies and procedures in determining completeness of applications, records, and files.
• Organize and maintain accurate and detailed employment databases, files, and records, verify accuracy of information, research discrepancies, and record information; ensure compliance with established records retention schedules including archiving, and the destruction of files.
• Plan, participate in, conduct, and evaluate special projects and studies requiring coordination of activities across departmental and functional lines.
• Analyze the effect of new laws or administrative regulations on employment programs and recommend new and/or revised policies and procedures for approval and implementation.
• Develop and revise employee human resources documents, procedures, and forms.
• Lead administrator for all HRIS data entry (Central Square).
• Administrate data entry and ongoing upkeep for DMV pull program.
• Act as front-line customer service for employee and staff requests by developing a working knowledge of MTC HR programs and policies to coordinate employee and staff requests to the appropriate HR team member.
• Monitor the HR Support inbox and respond to emails in a timely manner.
• Maintain the strictest confidentiality and work to maintain trust of management, employees and staff.
• Perform other job-related tasks and duties as assigned or required by the Section.

KNOWLEDGE, SKILLS, & ABILITIES

The ideal candidate will have the following knowledge, skills, and abilities:

Knowledge of: 

• Principles, practices, and techniques of human resources and salary administration including audit and reconciliation of processes such as hiring, termination, qualifying events and/or employment status changes, and system compliance. 
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of data collection, record-keeping, and preparation of reports and correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and MTC staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Skills and Abilities

• Learn and understand the organization and operation of MTC and of outside agencies as necessary to assume assigned responsibilities.
• Learn, understand, interpret, and apply all pertinent laws, codes, regulations, MTC policies and procedures, and standards relevant to work performed.
• Administer and coordinate human resources programs such as employment, salary administration, and position control.
• Conduct research on a wide variety of human resources administration and program topics and issues.
• Analyze, interpret, summarize, and present information and data in an effective manner.
• Prepare clear and concise reports, correspondence, procedures, and other written materials.
• Analyze situations and identify pertinent problems/issues, collect relevant information, evaluate options, and recommend and implement, upon approval, appropriate course of action.
• Maintain confidentiality of sensitive personal information of employees, former employees, and other matters affecting employee relations.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge, skills, and abilities listed. A typical way to obtain the required qualifications would be:

Education and Experience: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources management, business or public administration, or a related field and two (2) years of increasingly responsible professional level human resources experience. Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application.

THIS TERM-LIMITED FULL-TIME POSITION IS ELIGIBLE FOR SPECIFIC TIER 2 BENEFITS AS FOLLOWS:

1. Enrollment in CalPERS pension which requires a contribution from both the employer and you.  Your contribution rate will be determined by CalPERS.  The current contribution rate for PEPRA members is 7.25% and for Classic members the contribution rate is 7.004% of eligible earnings (as a pre-tax deduction). 
2. Enrollment in CalPERS medical insurance with MTC covering 95.00% of the premium and you contributing 5.00% (as a pre-tax deduction) or you may waive medical insurance enrollment with proof of alternative medical coverage.
3. MTC provided public transit subsidy of up to $325 per month in accordance with MTC’s public transit program.
4. Accrual of 8 hours of sick leave per month.
5. Holidays off with pay when MTC officially closes for an observed holiday.  You will also receive one floating holiday to be used for a culturally significant event in recognition that “official” holidays are not fully inclusive of various cultures and traditions.
6. No vacation will be accrued while you are filling this temporary assignment.