HR Data and Systems Consultant (HRC2)

We are dedicated to growing a culture of belonging through our values: 

Respect | Trust | Diversity | Inclusion | Equity

At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.

If you are passionate about data and understand the potential implications of its inaccuracy, please read on.

Reporting to the Data and Systems Supervisor, you will be responsible for managing all Human Resource Management System (HRMS) related actions for our employees and positions. Working largely independently you will evaluate, research, and resolve complex technical human resources related issues and inquiries. The work you will do is critical to our employees are properly compensated for their work in supporting our Washington residents, live, work, drive, and thrive.

• Maintain data integrity by reviewing documents before entry into the Human Resource Management System (HRMS).
• Key personnel actions pertaining to new hires, rehires, appointment changes, and separations into HRMS.
• Research, analyze and audit personnel actions.
• Produce routine reports using HRMS, such as Monitoring tasks and Periodic Increment date report.
• Collaborate with Payroll and HR Consultants  to ensure accurate data entry and reduce negative impacts on employees.

• Five (5) years of progressively responsible, paid, professional experience in Human Resources* or related field.
• Two (2) years of experience using Microsoft Suite office products including Excel, Work, One Note, Outlook, and Teams.
• One (1) year of experience:
  • Applying knowledge of CBA’s and WAC’s.
  • Entering data into a statewide/enterprise Human Resource Management System (such as SAP, Workday, etc.).
• Ability to:
  • Communicate respectfully and effectively with diverse groups of people.
  • Handle shifting priorities and switch directions quickly while maintaining a calm, professional attitude.
  • Analyze and evaluate data and come to a conclusion and ask questions when needed.
  • Maintain attention to detail while processing a variety of HR related actions.
  • Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors, and decisions.
  • Promote and support a respectful, equitable, and inclusive workplace for all employees.
  • Promote and support respectful, equitable, and inclusive delivery of services to customers.
  • Respect and maintain confidentiality.
  • Understand the importance and significance of what records must be released and what is confidential.
  • Take action to learn and grow.
  • Take action to meet the needs of others.
• Experience in proper handling of confidential personal information and highly sensitive matters that may require special handling.
• Skills in communicating complex concepts orally and in writing.
• Skills in organizing and prioritizing workload with conflicting timelines and payroll deadlines.

• One (1) year of experience as a professional HR Consultant with the State of WA, where an essential function of the job was utilizing the Human Resource Management System and maintaining data integrity.
• HR Certification, such as a PHR or SPHR.
• Generalists experience consulting on a variety of HR functions, such as classification, compensation, and recruitment.
• Additional years working as a human resource professional.

• This position is expected to work at a minimum two (2) days in-office per week or more as business needs arise.
• The ability to travel for meetings and trainings.
• Prior to a new hire, a pre-employment screening including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.