Research Finance Associate/Executive Assistant

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Research Finance Associate/Executive Assistant (Project Manager 1)

The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Project Manager 1 to work at the UHealth Medical Campus. The Project Manager 1 (H) oversees the planning, implementation, and tracking of a variety of projects to ensure the successful development, completion, and implementation of department projects and initiatives.  

Core Responsibilities        

• Defines the scope of projects in conjunction with leadership.  

• Discusses the objectives and measures upon which the project will be evaluated at its completion.

• Determines the resources required to complete each project.

• Establishes and documents comprehensive project plans and timelines, which identify and sequences the activities needed to successfully complete projects. 

• Reviews project schedules with leadership and other staff that will be affected by the project activities.

• Monitors the progress of the projects and makes adjustments to ensure successful completion.

• Consults with the appropriate leadership on the selection of staff to assist with projects. 

• Assigns project task to the identified project team for handling. 

Department Specific Functions

Provide comprehensive administrative, operational, and research support for the leadership of Neuromuscular Division and ALS Center.

• Manage calendars, travel, recredentialing documentation, and medical and related license renewals.

• Maintain faculty CVs, biosketches, Other Support, and NCBI bibliographies; support manuscript and grant submissions as needed.

• Coordinate faculty onboarding, recruitment activities, invited speakers, and CME documentation.

• Support HR functions such as job postings, applicant screening, visa sponsorship coordination, personnel tracking, and Workday performance evaluations.

• Manage financial and administrative tasks (e.g., account reconciliation, donations tracking, vendor invoices).

• Support research administration activities including pre- and post-award support, subcontract and invoice tracking, progress reports, and collaboration agreements.

• Coordinate meetings, events, and workshops.

• Maintain program communications including websites, email inboxes, and social media accounts.

• Provide administrative support for consortia and large-scale initiatives, including meeting coordination and follow-up activities.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                   

• Bachelor’s degree in relevant field

• Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to establish department goals and objectives that support the strategic plan.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Ability to lead, motivate, develop and train others.

• Ability to maintain effective interpersonal relationships

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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