Senior Accountant - EDI

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

Remote Work - New York, Albany, New York, United States of America, 12224

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

900100 Empire Discovery Institute

Work Shift:

UR - Day (United States of America)

Range:

UR URG 110

Compensation Range:

$60,431.00 - $84,603.00

Responsibilities:

GENERAL PURPOSE
Manages and improves the Empire Discovery Institute (EDI)’s business finances and works with the EDI team to help develop a long-term strategy toward financial independence from New York State funding needs. Working closely with the EDI CEO and staff, EDI’s Scientific Advisory Board and Board of Directors, assists with the management of programs from
EDI’s partner Institutions at the University of Rochester (UR), University at Buffalo (UB) and Roswell Park Comprehensive Cancer Center (RPCCC), and collaborates with those partners to ensure timely invoicing, payments and strong business operations.

ESSENTIAL FUNCTIONS

• Working closely with CEO of the Empire Discovery Institute, manages and processes all business transactions and monitors cash flow, budget projections, and makes recommendations for business improvement. 
• Partners with CEO of the Empire Discovery Institute to develop the annual budget, ensures spending remains within allocated resources, and tracks actual versus anticipated spend.
• Makes projections for future budget periods. 
• Key responsibilities include payments of invoices to consultants, vendors, and external contract research organizations, including via external payment methods.
• Partners with external accounting and audit firms to ensure compliance with reporting obligations to EDI’s Board of Directors and to New York State.
• Works closely with the CEO of the Empire Discovery Institute and members of the Scientific Advisory Board and Board to implement EDI’s program investments.
• Works collaboratively with EDI team to find efficient solutions to timeline delays, unexpected payment matters, and adapts research plans to accommodate business needs.  
• Helps create Statements of Work (SOWs), aligning budgets accordingly.   
• Coordinates payments to partner.
• On a quarterly and annual basis, and in partnership with external accounting firm, creates quarterly statements of financial status for reporting to the EDI Board.  
• Completes annual audits,  files required tax forms, and issues 1099 forms to independent consultants as appropriate.  
• Coordinates with EDI’s independent Treasurer to ensure proper checks/balances are followed.
• Utilizing report templates, provides proper and accurate reports and accounting to our stakeholders at Empire State Development (ESD). 
• Tracks funding requirements and submits requests for support as permissible, demonstrating a professional command of EDI’s business standing and projections.
• Compiles documents for audit purposes, as required.

Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree in Accounting, Business Administration, or equivalent; Required
• Master’s Degree Preferred
• 5 years of professional accounting experience; Required
•  Or equivalent combination of education and experience. Required
•  Experience at an educational institution, healthcare system, or biopharmaceutical company; Preferred
•  Budget creation, tracking, and management experience; Preferred
•  Coordination of invoice payments via online banking system; Required
•  Management of tax documents such as W9 forms, 1099s, and similar. Preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to track expenditures, payments, and invoicing with attention to detail and following appropriate guidelines and regulations. Required
•  Knowledge of financial management, departmental or company invoicing, payments, and tracking with external vendors and collaborators. Required
•  Positive attitude and ability to seek solutions to challenges that arise. Required
•  Experience with Excel, QuickBooks, and related financial tracking software. Experience with Microsoft Suite. Required
•  Exceptional communication skills with the ability to inspire confidence and work successfully with varied audiences including industry partners, financial institutions, Board of Directors, fellow management and employees. Required
•  Strong interpersonal and analytical skills. Required
• Ability to work effectively with leaders as a strategic partner. Professional presence and commitment to be a leader and culture builder.   Required
• Ability to establish and maintain credibility with internal and external partners and key stakeholders. Required

LICENSES AND CERTIFICATIONS

• Certified Public Accountant (CPA) preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.