We are seeking a highly motivated HR & Scaling OS Coordinator to serve as a central back-office support role across our portfolio of businesses, including manufactured housing communities and essential service companies. This role blends HR administration, recruitment, and operational execution, with a clear pathway for growth into a broader Operations leadership position.
The ideal candidate is flexible, detail-oriented, personable, and highly organized — able to balance people-focused HR work with operational excellence.
Recruitment & Onboarding (Main Core):
Manage the full recruitment cycle: sourcing, interviewing, hiring, and onboarding across multiple businesses.
Build and maintain talent pipelines to ensure staffing needs are met quickly.
Coordinate job postings, candidate outreach, and hiring campaigns.
Ensure smooth onboarding and training of new hires into company culture and systems.
HR Administration & Compliance (Core):
Maintain certifications, licenses, insurance renewals, and compliance records for all entities.
Coordinate and track franchise taxes, annual legal filings, and compliance documentation.
Manage employee records, HR systems, and benefits administration.
Ensure compliance with U.S. labor laws, HR regulations, and company policies.
SOPs, Training & Reviews
Develop, document, and implement SOPs for HR and administrative processes.
Train managers and staff to consistently follow SOPs and HR practices.
Conduct employee reviews and support performance management systems.
Scaling OS / Operations Support:
Own and maintain company-wide scorecards, ensuring metrics are updated and reviewed weekly.
Track and follow up on quarterly Rocks and key initiatives across departments.
Prepare materials and reports for Weekly Pulse Meetings and Quarterly Reviews.
Ensure meetings run smoothly and action items are followed up.
Support leadership with cross-functional projects and process improvement initiatives.
Help document and standardize processes for long-term scalability.
5+ years of experience in HR, recruiting, or operations coordination roles, with exposure to both HR administration and cross-functional project management.
Strong working knowledge of the U.S. HR practices, compliance, and workplace culture.
Proven track record of building and documenting SOPs and ensuring adoption across teams.
Must have experience in hiring trade/blue-collar workers (maintenance, technicians, property managers, etc.) and directors.
Demonstrated ability to manage HR admin tasks (licenses, insurance, compliance filings, benefits, payroll coordination).
Experience in multi-entity or entrepreneurial environments preferred (real estate, service-based, or scaling businesses a plus).
Familiarity with EOS / Scaling OS strongly desired, with ability to manage scorecards, rocks, and meeting cadences.
Strong analytical and project management skills.
Tech-savvy: proficient in HRIS/ATS systems, QuickBooks Online, Google Suite/Microsoft Office, and able to learn new tools quickly.
Excellent communication and interpersonal skills; able to coach managers and influence across all levels.
High integrity, detail-oriented, and able to thrive in a fast-paced, scaling environment.
USD $1,500 – $2,000/month (depending on experience)