Senior Accountant 2026-00918

GENERAL DESCRIPTION:  

This position is responsible for managing and reconciling telecommunications accounts payable, processing related expenditures, and assisting with the billing of telecommunications services to Wyoming state agencies. The role ensures compliance with applicable regulations, supports accurate financial reporting, monitors budgets and revenue activity, and communicates financial information to both Financial Services and Telecommunications teams. Additionally, the position provides broader accounting support, including revenue processing, travel reimbursements, purchasing card administration, digital financial records management, and customer service to partner state agencies.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!  

Click here for detailed information, or you can watch this short video to learn about our benefit package!

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• Telecommunications Accounts Payable: responsible for organizing, formatting, and preparing downloaded digital billing feeds received from telecommunications vendors and coding those feeds to the appropriate budget expenditure accounts. Includes analyzing monthly telecommunications invoices to identify new services and verify the accuracy of charges in collaboration with the Telecommunications team. Obtains authorization for payment prior to processing and is responsible for completing vendor payments in accordance with established procedures and timelines. Additionally, communicates remittance details to vendors, including instructions on how payments should be applied. Works closely with the Telecommunications team to research and resolve billing discrepancies, including presenting formal charge disputes to vendors when errors are identified. Tracks the status of disputes through resolution, provides updates to the Telecommunications team, and requests revised authorization to pay once corrected billing is received. Responds to vendor inquiries regarding payment status and supports ongoing vendor communication related to telecommunications accounts payable activities.
• Telecommunications Billing: responsible for coding telecommunications vendor invoices to the appropriate state agencies to support accurate billing preparation. Oversees both the input and output functions of the telecommunications billing system, ensuring data is complete, accurate, and properly aligned to agency accounts. Ensures the timely processing of monthly billings to all agencies, produces telecommunications invoices within the billing system, and generates agency billing statements. Additionally, verifies that new telecommunications circuits and phone lines are accurately established within the billing system and properly integrated into the appropriate agency billing to ensure complete and accurate cost recovery.  Works closely with the Telecom lead and serves as their backup for the monthly Telecom bill and closeout.
• Purchasing Card Processing: responsible for overseeing the agency’s purchasing card program. Duties include establishing new cardholder accounts with the purchasing card vendor and providing training to new users on applicable policies, procedures, and card activation processes. The position serves as the primary point of contact for all purchasing card users, providing ongoing guidance and support. Responsibilities also include reviewing purchasing logs to ensure budget coding accuracy and verifying that all required receipts and supporting documentation are attached. Communicates regularly with cardholders to educate and advise on proper expenditure coding and to resolve coding errors or missing documentation. Additionally, enters detailed line-item transaction data from purchasing logs into WOLFS, including assigning the appropriate budget codes for each purchasing card charge.
• Administrative Duties: Responsible for establishing new agency users within the telecommunications billing system and serving as the primary point of contact for the digital document archives group. The role prepares financial reports on an as-needed basis to support operational and customer information requests. Special projects may also be assigned and can include activities such as data analysis, data formatting, and financial reporting related to telecommunications accounts payable and agency billing. In addition, the position develops and delivers training, including preparation, presentation, and facilitation, on telecommunications accounts payable processes, billing procedures, accessing invoices and statements within the billing system, and generating reports for customer needs. Also supports ETS Financial Services operations by picking up, sorting, and digitally archiving incoming mail to ensure proper record retention and accessibility.
• Customer Services: Research, analyze, and resolve financial questions and issues related to warrant status, vendor payments, and employee reimbursements, ensuring timely and accurate resolution. Provide guidance and detailed explanations to staff and management regarding fiscal processing, procedures, and related financial activities as requested. Additionally, research, analyze, and respond to inquiries from system users, agency personnel, and technical programming staff on all aspects of telecommunications billing, working to resolve discrepancies, clarify processes, and ensure accurate system functionality and financial reporting.  Redistribute or respond to Telecom inquiries.

PREFERENCES: 

Preference may be given to applicants with experience in accounts payable and billing.

Preference may be given to applicants with related education and experience.

• This position requires intermediate knowledge and demonstrated proficiency in Microsoft Excel and Google Sheets to analyze data, manage billing feeds, reconcile financial information, and generate reports. 
• The incumbent must have the ability to establish clear goals and consistently meet deadlines in a timely manner while managing multiple priorities. 
• Strong organizational skills and the ability to work both independently and collaboratively within a team environment are essential. 
• The role requires the ability to respond to inquiries from vendors, agency personnel, system users, and internal staff in a professional, positive, tactful, and timely manner.
• Exceptional written and verbal communication skills, along with a strong commitment to customer service, are critical to success. 
• The position also requires a willingness to engage in continuous learning and professional growth within the accounting and finance field. 
• A foundational understanding of federal and state government policies, procedures, and their application within Wyoming’s financial processes is necessary to ensure compliance and accurate fiscal operations.

PHYSICAL WORKING CONDITIONS:

• Typical Office Setting

• FLSA: Non-Exempt 
• Successful candidate must pass a background check