Staff Accountant - Guadalajara (Remote)

About Us: The Launch Box, LLC is the engine behind some of the fastest-growing and most successful new professional services firms. We provide investment capital, strategic guidance, comprehensive services, and turnkey systems that accelerate the launch-to-scale-to-exit lifecycle while reducing risk for founders. With our expert team and variable cost structure, our portfolio companies benefit from increased operational efficiency, financial maturity, and long-term sustainability.

We are seeking a Staff Accountant to join our Finance team in Guadalajara, supporting both U.S. and Mexico operations. This role is ideal for a detail-oriented, proactive accounting professional who thrives in a fast-paced, high-growth environment and wants to contribute meaningfully to our portfolio companies' financial success.

What You Will Do:

Core Accounting & Reporting:

• Prepare and post journal entries (expenses, payroll, accruals, intercompany transactions, revenue, etc.).
• Assist in preparing monthly financial statements for Mexico and support U.S. financial reporting.
• Analyze account variances and ensure accurate month-end close in accordance with MX and U.S. GAAP (as applicable).
• Perform weekly and monthly bank reconciliations and support daily cash management activities.
• Generate intercompany invoices and perform monthly tie-outs to ensure accurate revenue recognition and tax compliance for cross-border services.
• Tax Compliance & Regulatory Support (Mexico)
• Ensure compliance with Mexican tax regulations, including monthly VAT, income tax, informative filings, and SAT requirements.
• Prepare and submit monthly VAT refund packages with complete audit-ready workpapers.
• Validate that expenses meet requirements for proper tax-deductible invoicing.
• Support IMSS, SAR, and INFONAVIT requirements and audits.
• Assist in annual reporting requirements such as Transfer Pricing Studies and actuarial reports.
• Complete quarterly/annual filings required by the Secretary of Economy.
• AP/AR & Operational Accounting
• Support AP/AR activities, including vendor processing, Bill.com workflows, and payment scheduling.
• Collaborate with founders and Finance leadership to support cash flow planning and working capital management.
• Maintain accurate payroll records for both U.S. and Mexico in partnership with HR and Finance.

Payroll Responsibilities (USA):

• Manage end-to-end U.S. payroll processing, ensuring all updates-including hours worked, overtime, bonuses, PTO, expenses, reimbursements, and other employee changes-are accurately captured in the appropriate payroll cycle.
• Upload, organize, and maintain payroll data and supporting documentation in designated folders and payroll systems.
• Enter payroll adjustments, reconcile inputs, and perform detailed accuracy checks before each payroll run.
• Review payroll registers and summaries, compare against prior periods, and validate employee changes for accuracy and compliance.
• Collaborate with directors, managers, and cross-functional teams to resolve discrepancies and validate payroll amounts.
• Perform quarterly and year-to-date payroll audits, including employee benefit reconciliations (e.g., Cigna, HSA, 401(k) and similar programs).
• Reconcile payroll system data with accounting system records to ensure alignment across payroll expenses, liabilities, and general ledger entries.
• Prepare payroll and labor-cost reports for leadership, supporting analysis at the department, segment, and company-wide levels.
• Run payroll and ensure timely distribution of payroll reports to internal and external stakeholders, including monthly/quarterly reporting to clients.
• Maintain compliance with federal, state, and local payroll regulations and support year-end processes such as W-2 and annual reporting.

Cross-Functional Collaboration & Process Improvement:

• Work closely with U.S. and Mexico Finance teams to document, standardize, and optimize accounting and payroll processes.
• Assist FP&A with cash forecasting and data validation.
• Support the development of Power BI dashboards and contribute to financial reporting and data quality initiatives.

Your Knowledge, Skills & Abilities:

• 3-5 years of accounting experience, preferably in a Big 4 or similar audit/accounting role.
• Strong knowledge of Mexican accounting standards, tax regulations, and government reporting.
• Experience using Contpaqi for accounting and financial reporting.
• Advanced Excel skills (functions, formulas, pivot tables).
• High attention to detail, strong organizational skills, and a passion for accuracy.
• Proactive, innovative thinker committed to continuous improvement.

Bonus Qualifications (Nice to Have):

• Experience with U.S. GAAP, Sage Intacct, Bill.com, SAP, OpenAir, or other accounting/time-entry systems.
• Experience supporting or processing Mexico payroll.
• Exposure to cross-border or global accounting teams.
• Willingness to learn Power BI and SQL for enhanced reporting and data management.
• What Would Make You an Outstanding Candidate
• Experience managing full financial statements and delivering results to Controllers or Directors of Finance.
• Strong stakeholder management and the ability to work effectively across global teams.
• Familiarity with time-entry or accounting software used in professional services environments.

Why The Launch Box?

• We are committed to creating an inclusive environment for our team. If you have a special need that requires accommodation, please let your recruiter know.
• We currently offer the following benefits for our Mexico team members:

• Access to private medical insurance through MetLife.
• Life insurance policy via Sura Seguros.
• 30-day Christmas bonus and a monthly technology stipend.
• Contribution of 8% of the employee's salary to a savings fund.
• Flexible vacation policy that allows you to manage your schedule and rest and recharge when you need to.
• Family-friendly benefits, including 16 weeks off for maternity leave, 8 weeks off for non-birthing parent leave, and employer-paid short-term and long-term disability.
• Support for individual development through certifications, continued learning, conferences, and more.

We value a diverse workforce and a culture of inclusivity and belonging. All employment decisions shall be made without regard to age, race, creed, color, religion, gender, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other basis as protected by federal, state, or local law. The Launch Box is an Equal Opportunity Employer.